Job Description
Student Information Systems / Data Anlayst
Job Locations
US-OH-WPAFB
ID
2024-8110
Category
Information Technology
Type
Regular Full-Time
Overview
Credence Management Solutions, LLC, is seeking an Student Information Systems Program Analyst/ Data Manager who will be primarily responsible for supporting the Air Force Institute of Technology Office of Registrar and Student Services (AFIT/ENE) at WPAFB, OH.
The mission of the Office of Registrar and Student Services (ENE) is to support the Graduate School of Engineering and Management by fulfilling administrative record keeping functions as they relate to registration, student academic records, and course scheduling. To fulfill that mission, the Office of the Registrar has established the following goals:
To serve the Graduate School in an attentive and cordial manner.
To provide a well-coordinated registration process that is student oriented and efficient.
To maintain academic records that are accurate, easily understood, and available in a timely fashion.
To supply concise information regarding academic policies, transfer credit acceptability, grades, and graduation certification.
AFIT/ENE develops and provides technical expertise, reports, and analyses of data to enable the Offices of Admission and the Registrar, among others, to achieve their missions of supporting students, faculty, and staff at the Institute. Which includes but is not limited to supporting the missions of the Offices of Admission and the Registrar.
Responsibilities include, but are not limited to the duties listed below
Experience to utilize the Datatel (now Ellucian) Colleague Student Information System (SIS) and the SAP Student Lifecycle Management (SLcM) SIS to extract and analyze data and prepare reports for academic and administrative staff within AFIT/EN.
Prepare new reports in such a way that the designated users can produce them as needed by changing the selection data to match the current requirement.
Capable of acquiring knowledge of the structure of the Colleague and SLcM software to enable analyses of AFIT processes and to prepare recommendations for system modifications and process improvements.
Have the skill required to implement the recommendations made to ensure the software is performing at maximum efficiency to meet the EN mission requirements.
Knowledge of Colleague and SLcM rule writing requirements to enable the inclusion of rules where necessary to produce the desired results in the development of process definitions.
Responsible to use the user documentation and training materials to prepare presentations which can be used to conduct training sessions with the appropriate staff members, including but not limited to, ENER staff, departmental administrative support personnel, heads.
Responsible to use the user documentation and training materials to prepare presentations which can be used to conduct training sessions with the appropriate staff members, including, but not limited to, ENER staff, departmental administrative support personnel, heads and deputies, faculty, both instructional and advising, and students.
Specifically:
Assigned to the Registrar and shall be responsible for managing all aspects of the Datatel (now Ellucian) Colleague Student Information System and the SAP Student Lifecycle Management system (SLcM). This includes, but is not limited to, training, managing security protocols, data migration and validation, testing and debugging new software patches and releases, developing reports and performing statistical analyses, and providing input on ways to use the system more cost effectively.
Communicate closely with AFIT Computer Support (SC) to ensure issues associated between the Oracle system and Colleague are solved quickly and efficiently.
Work with the Director of Student Services to prepare all-call rosters, distinguished graduate reports and to provide all data related to the International Student Program.
Knowledgeable about and has extensive and hands-on experience with the functionality of the Ad Astra room and class scheduling software and the On-Base document management software and uses those resources to problem-solve and act as a back-up when civilian personnel are not available.
Work with the various academic departments, the Offices of Academic Affairs and Institutional Research and various other personnel to provide data-mining services whenever they are requested and will develop written training materials as requested.
Use Colleague to assist in the maintenance of academic policy and procedures and maintains weekly project reports for the DAR.
Education, Requirements and Qualifications
Clearance: Must have and maintain eligibility for a Common Access Card (CAC), including favorable completion of a National Agency Check with Inquiries (NACI)
Bachelor's degree in higher education or related field
Extensive, hands-on work experience with the and HHQ-directed Student Lifecycle Management system (SLcM), and Datatel, (now Ellucian), Colleague student information system, including enrollment management (recruitment/admissions/registrar/financial aid) functionality, file structure and coding mechanisms
Hands-on higher education experience in enrollment management (admissions/registrar/financial aid), student services, institutional research and academic affairs functions
Demonstrated proficiency in and Business Objects' Info view
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Credence Management Solutions, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin, age, or disability.
