Job Listing
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| Job ID: 14019684 |
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| Job Location: |
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| How to Apply: | To see employer contact information, log in or register. |
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| Job Title: | Purchasing/Operations Assistant |
| Work Type: | Work Days: Work Vary: Yes , Shift: Other, Hours Per Week: 40, Work Type: Regular |
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| Salary Offered: | Unspecified |
| Benefits: | Unspecified. |
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| Physical Required: | Unspecified |
| Drug Testing Required: | Unspecified |
| Education Required: | High School Diploma/GED |
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| Experience Required: | Unspecified |
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| Required Skills: | Please see the job description for information about required job skills. |
| Preferred Skills: |
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| Job Description: |
Job ID358629
LocationTwin Cities
Job FamilyLR-Clerical
Full/Part TimeFull-Time
Regular/TemporaryRegular
Job Code1885
Employee ClassAFSCME Unit 6 - Clerical
About the Job
Position Overview
The Department of Educational Psychology in the College of Education and Human Development is hiring a Purchasing/Operations Assistant. This position serves as the first point of contact for purchasing needs and is responsible for providing purchasing and finance support to the department through coordinating PCard purchases, check requests, and invoice payments. Additionally, this role provides facilities support and office assistance to the Department Administrator, Chair, faculty, and staff. This position actively supports and advances the University's commitment to equity, diversity, and inclusion.
Skills & Competencies of a Successful Candidate
Ability to establish and meet deadlines.
Service-oriented with excellent customer service skills.
Attention to detail and ability to ensure compliance with complex policies and procedures.
Independently review financial policies and perform duties accurately and with minimal guidance.
Demonstrated ability to prioritize, multitask, and execute in a fast-paced environment.
Strong verbal and written communications, interpersonal, and problem-solving skills.
Ability to maintain a high level of integrity and strong sense of confidentiality.
This position is represented by the AFSCME Clerical Union, Local 3800. Core work hours are Monday - Friday, 8:00am-4:30pm. This position is hybrid, with some in-person work required on the Minneapolis campus.
The minimum starting pay for this position is $45,427. Final salary offers are dependent on the candidate's experience, skills, and internal equity within the department.
Job Responsibilities
Purchasing/Finance (75%)
Conduct purchases for non-sponsored and sponsored accounts via PCard, UMarket and EFS according to University policies and procedures
Solve purchasing issues and answer questions related to complex financial policies and procedures
Assist employees and students to arrange and reimburse travel for programs within the Educational Psychology department
Set up vendors in the EFS system ensuring each has a W-9, Independent and Supplier Authorization Form or Supplier Change Form, PSIS, and Statement of Work
Prepare and process departmental vendor payments via purchase orders and check requests
Provide vendor troubleshooting to ensure on-time and accurate payments
Set up customer records for external sales and create and track invoices and payments
Create payment input for all departmental monthly and quarterly statements
Manage cash/check deposits
Provide budget report support for program coordinators and faculty
Department Administrative Support (15%)
Greet visitors, students, and faculty and assist each individual in resolving inquiries related to department operations, facilities, personnel or purchasing
Respond to routine inquiries through the Ed Psych email account
Manage departmental equipment checkout and room reservations
Assist with hiring, training and supervising front desk student workers
Maintain copier address books and pull printing reports
Order office supplies for Department
Provide support for Student Rating of Teaching (SRT) process and textbook/desk copy/course packet orders
Assist with event execution, including commencement and student orientations
Serve as first point of contact for Department Chair's calendar
Other duties as assigned
Facilities (10%)
Serve as department liaison and Department Facilities Rep (DFR) back-up to Facilities Management, the College of Education and Human Development and the University regarding facility issues
Report and track maintenance requests to Facilities Management for the department
Serve as Department Access Coordinator, processing requests for after-hours access to building working with Department of Central Security
Assign and track facility keys; collect them after personnel no longer require access
Coordinate internal and external moves of faculty and/or furnishings and office upgrades
Update Space Management (TRIRIGA)
Maintain departmental files within the building and properly dispose of data according to student data and grant reporting requirements
Assist in short and long range departmental building usage projects
Update building directory
Qualifications
Required Qualifications
High School diploma/GED and four years of related office experience. Training/education may be substituted for some of the years of experience.
Comfort using technology, including Zoom, Microsoft Office, and Google applications (including Drive, Calendar, and Sites).
Demonstrated experience communicating both verbally and in written communication with people from a variety of communities, backgrounds, and identities.
Preferred Qualifications
Experience preparing and processing accounting and business documents (reimbursements, travel, procurement cards, purchasing, using EFS or similar financial system)
Prior customer service experience
Prior experience working in higher education or the public sector
Demonstrated experience with multitasking and prioritizing tasks in a fast-paced, complex work environment
Prior experience working independently with minimal direction as well as working with others as part of a team in a professional manner
Excellent grammar, spelling, and punctuation skills
About the Department
Department Overview
The Department of Educational Psychology provides training in the cognitive, emotional, and social learning processes that underlie education and human development across the lifespan, including: the psychological foundations of education, quantitative methods in education, the practice and science of counseling psychology, school psychology, and special education. Faculty and students provide leadership and consultation to the state, nation, and international community. The department's scholarship and teaching enhance professional practice in schools and universities, community mental health agencies, business and industrial organizations, early childhood programs, and government agencies.
College Overview
The College of Education and Human Development (CEHD), the third largest college and the University, contributes to a just and sustainable future through engagement with the local and global communities to enhance human learning and development at all stages of the life span. We know diversity is necessary to do our best work and foster our humanity. That's why the CEHD community is collectively dedicated to cultivating an inclusive and equitable environment, embracing and celebrating all identities of our students, staff, and faculty. These values are also a moral imperative requiring continuous proactive measures and a firm stance against prejudice, discrimination, and systemic injustice.
Benefits
Working at the University
At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future... For full info follow application link.
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
Refer to ID 77288990_2 when applying |
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