The Minnesota Department of Employment and Economic Development (DEED) is the State of Minnesota's principal economic development agency. DEED's mission is simple: to empower the growth of the Minnesota economy, for everyone. We are driven to find talented and innovative public servants, motivated by the opportunity to serve businesses, people, and the greater good. At DEED you will join a diverse team, inspired by challenging work and united by shared values that guide our work every day. At DEED we live our values by; focusing on the customer, communicating early and often, seeking solutions, creating inclusion, encouraging new ideas, and being gracious. DEED is a Beyond the Yellow Ribbon agency and committed to proactively supporting servicemembers, veterans, and military families. DEED offers great employment opportunities with a meaningful mission to truly make a difference in the lives of those under our care and for those in communities throughout Minnesota. Working Title: Office Administrator Job Class: Office and Administrative Specialist, Senior Agency: Department of Employment and Economic Development Job ID: 76454 Location: St. Paul Telework Eligible: No Full/Part Time: Full-Time Regular/Temporary: Unlimited Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 05/20/2024. Date Posted: 05/14/2024 Closing Date: 05/28/2024 Hiring Agency/Seniority Unit: Employ & Econ Development Dept / Employ & Economic Dev-AFSCME Division/Unit: Economic Dev / ED Trade Office Work Shift/Work Hours: Day Shift, 8:00am-4:30pm Days of Work: Monday - Friday Travel Required: No Salary Range: $20.96 - $28.37 / hourly; $43,764 - $59,236 / annually Classified Status: Classified Bargaining Unit/Union: 206 - Clerical/AFSCME Work Area: Great Northern Building, St. Paul, MN FLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities : Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. Job Summary To support the Minnesota Trade Office (MTO) Executive Assistant taking care of the clerical workload and supporting the Minnesota Trade Office's staff. Summary of Responsibilities: Ensure efficient and timely flow of information, mail, and create meeting requests and agendas for Minnesota Trade Office staff meetings Maintain office staff lists, phone lists, work calendars, sign-in sheets, etc. Evaluate office supply needs, order as needed or requested, maintain inventory Prepare briefing books and materials as needed for the MTO staff Run and review budget reports for MN Trade Office programs; train with Fiscal staff to find ways to create more efficient budget reports Prepare/coordinate meeting set up to include room reservations, catering, AV connections, tent card and flag preparation along with other assistance as needed/requested Supports the Executive Assistant of the MTO with Visa's processing, Procure-Its, Swift and other State's processes and tools This posting may be used to fill multiple positions. Qualifications Minimum Qualifications To receive credit for your education and experience, your resume should clearly describe how you meet each minimum and/or preferred qualification listed, including dates of employment. Skill in customer service sufficient to provide prompt, courteous and accurate information to customers in person, on the phone, and through e-mail and other written correspondence. Keyboarding/typing skills, using Microsoft Word or equivalent software, sufficient to enter data in a database, and produce memos and correspondence in an efficient and timely manner. Accounting Math skills sufficient to calculate, review and reconcile financial data and balance accounts, and prepare and process financial documents/transactions. English Language skills sufficient to write, prepare, and edit materials, using correct spelling, punctuation, grammar, and sentence construction. Ability to coordinate meeting agenda items, attend meetings and record action items or follow up; transcribe notes and prepare / draft final copies of advanced correspondence, reports, spreadsheets, and miscellaneous documents. Preferred Qualifications One (1) year office administrative support experience . Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures. Additional Requirements This position requires successful completion of the following: Resumes of all applicants to this posting will be evaluated against the Minimum Qualifications stated above. If your skills match the required skills for this position, the department may contact you. Employee reference checks will be conducted on all finalists. This may include a review of documentation related to job performance and education. It includes contact with the applicant's current and/or former employers. A Criminal Background Check will be conducted on all finalists for this position. A criminal conviction will not automatically remove you from consideration for employment. When the position requires travel and the applicant drives a state owned or leased vehicle, a driver's license record check will be conducted. Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status). Application Details How to Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers . Contact If you have questions about this position, contact Amber Yang at amber.yang@state.mn.us . To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Amber Yang at talent.acquisition.deed@state.mn.us . The Department of Employment and Economic Development is an equal opportunity, affirmative action, and veteran-friendly employer, and encourages all qualified candidates to apply for job opportunities. If you are an individual with a disability who needs assistance or cannot access the online job application and search tools, please contact Karen Lilledahl at Karen.Lilledahl@state.mn.us . Please indicate what assistance is needed. Working together to improve the state we love. What do Minnesota's State employees have in common? A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well. Your benefits may include: Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Suppor