Job Class: Office and Administrative Specialist, Senior

Agency: Human Services Dept

• Job ID : 76643

• Location : St. Peter

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 05/11/2024

• Closing Date : 05/24/2024

• Hiring Agency/Seniority Unit : Department of Human Services / DHS St Peter AFSCME

• Division/Unit : Direct Care & Treatment / MSOP Admin Svcs / MSOP SP CPS Leadership

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $20.96 - $28.37 / hourly; $43,764 - $59,236 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : MSOP St. Peter CPS Leadership

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Minnesota Sex Offender Program (MSOP) is a sex offense specific treatment program in a modified therapeutic community and secure setting that provides comprehensive services to 740 civilly committed clients. Services include sex offense specific treatment, education programming, therapeutic recreation, vocational programming, and volunteer services.

The Minnesota Sex Offender Program (MSOP) is seeking an individual to join our team for an exciting and rewarding opportunity as an Office & Admin Specialist Sr for our Community Preparation Services at our St. Peter location. MSOP Community Preparation Services (CPS) St. Peter is a less restrictive, unlocked residential setting on the grounds of the MSOP St. Peter campus located outside of the secure perimeter. We are a national leader in the industry and are committed to implementing the latest research throughout all aspects of our program.

The Office & Administrative Specialist, Senior provides technical program and administrative support services for the Minnesota Sex Offender Program Assistant Director, Operations Manager and other areas within the program as assigned. The Office & Administrative Support Specialist, Sr. will collect, process, and distribute information, facilitate, and coordinate meetings, prepare, and develop policies, post orders, job coach modules, manage facility data workflows, research, and respond to issues that may have no immediate solutions within established procedures and guidelines.

Responsibilities Include:

· Providing administrative support which includes scheduling and preparing meetings with internal and external stakeholders, overseeing quarterly client meeting schedules, distributing meeting materials, and maintaining awareness of pending deadlines and events

· Serving as the primary Community Preparation Services contact for facility tours, routing information requests, and accurately responding to stakeholder requests within established deadlines

· Creating, obtaining, maintaining, and distributing facility operations and security records and documents.

Participating in routine and special projects including designing and maintaining databases, coordinating database management, and completing reports

Minimum Qualifications

· - Customer service skills sufficient to provide courteous and accurate information to client, staff and other stakeholders over the phone, in person and via email

· - Data entry performance sufficient to create database records and update entries in a timely manner

· - Database, documents and management skills sufficient to locate, update, retrieve and maintain accurate information

· - English language skills sufficient to read and write correspondence to clients, staff, and other stakeholders with proper grammar and accurate spelling and punctuation; speak effectively with clients, staff, and other stakeholders

· - Spreadsheet skills sufficient to develop and modify basic spreadsheets and to sort and extract data accurately and efficiently

· - Typing/keyboarding skills sufficient to complete a variety of reports, letters, forms, data summaries, and meeting minutes;

· - Word processing skills sufficient to develop, format, and modify a variety of correspondence, records, charts, reports and forms.

Preferred Qualifications

· Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.